Remember, just like every correspondence, e-mail communication too has certain guidelines. Take a look at what these are, in an official workplace.

If you are applying for a position in a company, make sure you keep the following in mind:

1. Most organisations mention a subject line that you must stick to. This is done as most organisations filter the mails as per the positions. If not, use a subject line that will get the attention of the concerned person.

2. Mention the name of the concerned person while starting your covering letter. If not, you can start with Sir or Ma'am or even a mere 'Hello'.

3. The content of your letter should be crisp and to the point. Avoid terms like, 'To whomsoever it may concern', 'Kind Attention', Attached herewith', etc.

5. Do not use the chat mode, SMS language or short forms of any kind. Remember, this is an official mail and you are applying for a job.

Also Read: Professional or Personal Friends

6. Use correct grammar, punctuations and be careful of sentence construction. Also, close your covering letter properly. You can say 'Thanks and Regards'. Avoid saying 'Yours Sincerely' and the like.

7. Avoid any symbols, images, icons, etc. They are a strict no-no for official e-mails. Also avoid any fancy or animated signature. Just adding your name is enough.

8. In the content, write a short paragraph about why you are right for the job and mention that you have attached your CV for reference. Also, mention your telephone number in the e-mail even if you have already mentioned it in your CV.

9. While attaching a document, ensure that the file is named correctly. For example, avoid attaching a file called 'Copy_CV_[1]' in the e-mail. Ideally, mention CV and your name as your file name.

10. Follow a format if mentioned. Some people may ask for a word file and some may specifically mention not to send attachments.